NovaKMS

AI-Powered Knowledge Management. Your team's institutional knowledge — searchable, conversational, and always available.

See How It Works

NovaKMS

Stop losing knowledge when people leave. Start finding answers in seconds.

novakms.innovaas.co/dashboardNovaKMS DashboardWelcome back, AlexTotal Documents247Search Queries Today84Avg Response Time1.2sKnowledge Coverage94%Recent Questions"What's our vacation policy for remote employees?"Answered · 3 sources · 0.8s"How do I submit an expense report?"Answered · 2 sources · 1.1s"What safety certifications do warehouse staff need?"Answered · 5 sources · 1.4sProcessingTraining_Video_Q1.mp468% — Extracting frames...HR_Policies_2026.pdf✓ Complete — 42 chunks indexedMeeting_Notes_Audio.m4a38% — Transcribing audio...Document TypesPDF — 98 filesDOCX — 64 filesMP4 — 38 filesM4A — 27 filesTXT — 12 filesMD — 8+ Drop files to upload

NovaKMS is an enterprise-grade, AI-powered Knowledge Management System built on RAG (Retrieval-Augmented Generation) technology. Upload your SOPs, training videos, process documents, meeting recordings, and technical manuals — NovaKMS processes them all and makes your entire knowledge base searchable through natural language.

New employees ask questions in plain English and get accurate, cited answers drawn from your actual documents. No more "ask Bob, he's been here 20 years." Your institutional knowledge is finally captured, organized, and accessible to everyone.

The Problem

🧠

Knowledge Walks Out the Door

When experienced employees leave, decades of institutional knowledge goes with them. Critical processes exist only in people's heads.

⏱️

Onboarding Takes Months

New hires spend weeks hunting for answers, interrupting colleagues, and piecing together processes from scattered documents, Slack threads, and tribal knowledge.

📁

Information Is Scattered

SOPs in SharePoint, training videos on a shared drive, policies in email attachments, meeting notes in Notion. Nobody knows where anything is.

Key Features

  • Multi-Modal Document Processing: Upload PDFs, DOCX, audio recordings, and video files up to 5GB. NovaKMS processes them all — extracting text, transcribing audio, and analyzing video frames.
  • AI-Powered Semantic Search: Go beyond keyword matching. Search across all content types with natural language queries and get results ranked by semantic relevance with similarity scores.
  • RAG Chat Assistant: Ask questions in plain English and get accurate answers synthesized from your knowledge base — complete with source citations linking back to specific documents, pages, and timestamps.
  • Video Intelligence: Automatic scene detection, frame extraction, and Claude Vision analysis turn training videos into searchable, referenceable content.
  • Intelligent Document Chunking: Context-preserving chunking ensures answers maintain accuracy. No more losing meaning when documents are split.
  • Background Processing Pipeline: Upload and forget. Documents are processed asynchronously with automatic retry and recovery — no babysitting required.
novakms.innovaas.co/searchAI-Powered SearchHow do we handle customer refund requests?Search98.4% matchPDFCustomer_Service_SOP_v5.pdf"...Refund requests must be processed within 48 hours. The agent should verifythe original purchase, check return eligibility, and initiate the refund through..."Page 12, Section 4.3 — Last updated Jan 15, 202694.1% matchMP4Customer_Support_Training_2025.mp4"...so when a customer asks for a refund, the first thing you want to do is pullup their order history. Always empathize first, then explain the process..."Timestamp 14:32 — Audio transcription match87.6% matchDOCXRefund_Policy_Update_Memo.docx"...Effective February 2026, refund processing time has been reduced from 5business days to 48 hours for all approved requests under $500..."Section 2 — Updated Jan 28, 2026Showing 3 of 12 results · Search completed in 0.8s

Semantic search across documents, videos, and audio with similarity scoring

novakms.innovaas.co/chatRAG Chat Assistant3 sources loadedWhat's the process for onboarding a new remote employee?AINovaKMS AssistantBased on your organization's documents, here's the remoteonboarding process:1. HR sends welcome packet + credentials (Day -3)2. IT provisions laptop, VPN access, and email (Day -2)3. Manager assigns onboarding buddy (Day 1)4. Complete security training module (Week 1)📄 Sources:[1] Remote_Onboarding_Checklist.pdf — p.3, Section 2.1[2] IT_Setup_Guide_Remote.docx — p.1, "Hardware Provisioning"What security training is required in the first week?AINovaKMS AssistantNew employees must complete these modules in Week 1:• Data Security Awareness (2h) • Password Policy (30min) • Phishing...[1] Security_Training_Guide.pdf — p.7Ask a question about your knowledge base...

RAG-powered chat assistant with source citations

Use Cases

Employee Onboarding

New hires get instant answers about processes, policies, and procedures. Reduce onboarding time from months to weeks. Every employee gets a patient, always-available mentor who knows everything.

SOP Management

Upload all your Standard Operating Procedures and make them instantly searchable. AI identifies outdated SOPs and highlights gaps in documentation coverage.

Training & Development

Turn training videos and materials into an on-demand learning resource. Employees search for specific skills or processes and get relevant video clips, documents, and step-by-step guides.

Cross-Team Knowledge Sharing

Break down silos between departments. Engineering, HR, Operations, and Finance all contribute to and benefit from a unified knowledge base that everyone can query.

Interested in NovaKMS?

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Stop losing institutional knowledge. Start giving every employee instant access to everything your organization knows.

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